Abstracts are accepted from staff at Landspítali and Icelandic universities. Abstracts from foreign institutions are not accepted unless they are affiliated with Icelandic institutions.

Abstracts may be submitted in Icelandic or English. Oral presentations must be delivered in Icelandic, but posters may be presented in English. Abstracts that do not comply with the guidelines regarding maximum length or formatting will be rejected.

Abstract formatting

Abstracts may contain a maximum of 250 words, and the title may contain a maximum of 15 words. Section headings are not included in the word count. References and citations must not be included in the abstract.

Abstracts must be divided into the following sections:

Care must be taken to ensure high standards of language and writing.

Please note that tables and figures must not be included in abstracts.

Abstract submission

Abstracts must be submitted via ResearchWeb. The system opens in a new window when the link is clicked.

When submitting an abstract, authors can indicate whether they wish to give an oral presentation or present a poster at the conference. The same author may be listed on more than one submitted abstract. However, as a general rule, only one oral presentation per presenter will be scheduled. If more than one abstract from the same group of authors is accepted for oral presentation, another co-author may deliver the presentation.

Abstracts are reviewed by the heads of the relevant academic divisions, who reserve the right to reject abstracts if the language and writing are of insufficient quality. Abstracts will not be returned for revision; they will either be accepted or rejected.

If students submit abstracts, their supervisor must review and approve the submitted abstract. Abstracts must meet certain basic quality requirements and report findings from research, quality assurance or improvement projects, rather than plans or ideas for future projects. The assessment will consider, among other things, the clarity of the objective/research question, methodology, presentation of results, whether the conclusions are supported by the findings, and the relevance of the research to Women’s and Children’s Services.

ResearchWeb

Instructions: Logging in / Creating a ResearchWeb account

Staff members/users who already have an account should log in using their email address and password. Depending on the browser’s cookie settings, the login process may appear differently. In some cases, a page will appear where the user must click “Login” in the upper-right corner of the website to display the login window. In other cases, the login window opens automatically.

The same applies when creating a new user account. In the login window, click “Register a new account”. An electronic form will open where the user can enter their details.

IMPORTANT

When creating a new user account, it is very important not to select “Hide my user account…” in the security settings. Instead, select one of the two “show my user account…” options. It is also important to enable administrator access to the account. Once all personal information has been entered, click “Register” in the lower-right corner of the page.

The system will automatically send a confirmation email containing a temporary password. The user must then change this password in their account. To do so, hover over the username in the upper-right corner of the page and select “User account”. A new window will open. Click “Password” at the bottom of the page to change the password.

The ResearchWeb research and grant management system maintains users’ CVs. This information is automatically included when users submit applications or abstracts. To create, edit or update a CV, hover over the username in the upper-right corner and select “Edit CV”. Instructions on preparing a CV can be found under “Help” in the menu on the left-hand side of the page, under “User account/CV”.

Please note that the assessment of submitted abstracts is based on the personal information and CV details entered into the system by the applicant. It is therefore very important to keep the CV updated regularly, including the publication list.

The ResearchWeb system administrator at Landspítali is Sigríður Bergþórsdóttir, project manager in the Research Department, telephone 8247086; sigridube@landspitali.is.