All invoices to Landspítali for the hospital's purchase of goods and services

must be sent electronically through a message broker (Skeytamiðlun).

Invoice Requirements

• Invoices must be issued in accordance with technical specifications TS-236 (compatible with CEN EN-16931 and PEPPOL BIS).

• Paper invoices and PDF invoices via email are not accepted. Such invoices will be returned. A payment slip or collection request is not an invoice.

Parties without an accounting system are advised that:

• Fjársýslan (The State Accounting Office) offers a registration page where invoices can be registered and sent to government institutions: https://skuffan.is/gattir/fjs

• Various accounting systems on the market support electronic invoice issuance.

Information Required on the Invoice

• Detailed description of the goods or service.

• Order number, cost object number, or project number + work component.

• Bank account for transfer.

Landspítali reserves the right to return invoices that do not meet these conditions.

Payment Deadline

• The general due date is the current month plus 30 days from the delivery of the goods/service. However, a minimum of 25 days from the invoice being delivered by the message broker.

• Landspítali pays invoices by bank transfer.

Credit Invoices

Credit invoices must be sent electronically through a message broker and must specify on the credit invoice:

• Reason for correction

• number of the previously issued invoice.

If the invoice number is not available (for example, due to returned goods), the following must be stated:

• cost object number, order number, or project number + work component.

Landspítali's rules are based on the State of Iceland terms and conditions of business (.pdf).

Role and Responsibility of the Purchasing Department

• To comply with the Public Procurement Act and work in accordance with the state's procurement policy

• To ensure that procurement is in line with the state's policy on environmentally sound procurement and green public administration

• To ensure that employees follow Landspítali's procurement policy and rules

• Management of goods flow from ordering to product usage

Purchasing Department Mailing List

To subscribe or unsubscribe from the mailing list for price inquiries regarding nursing supplies, consumables, and medical devices (not pharmaceuticals):

• send an email to verdfyrirspurnir@landspitali.is with the subject line: "Póstlisti" (Mailing List) (used both for subscribing to and unsubscribing from the list).

Notifications are not sent out for every new price inquiry, and it is the supplier's responsibility to monitor the website.

Operations and Staff

The Department Manager is Hulda Harðardóttir, huldahar@landspitali.is

Goods, Equipment, and Services

Tenders, price inquiries, contract purchases, and contract management for goods, equipment, and services, as well as environmental and quality matters.

Project Managers

• Bergþór Ingi Magnússon, bergthom@landspitali.is

• Hólmfríður Rós Eyjólfsdóttir, holmfrie@landspitali.is

• Kristín Lára Ólafsdóttir, krkrist@landspitali.is

• Kristján Þór Valdimarsson, kvald@landspitali.is

• Ragnar Davíðsson, ragnard@landspitali.is

• Sigrún Tryggvadóttir, sigrutry@landspitali.is

• Sigurborg Eyjólfsdóttir, sigurbor@landspitali.is

• Unnur Björk Gunnarsdóttir, unnurb@landspitali.is

Pharmaceuticals

Tenders, price inquiries, contract purchases, and contract management for pharmaceuticals.

Project Managers

• Anna Birna Ívarsdóttir, annabi@landspitali.is

• Friðjón Már Viðarsson, fridjonm@landspitali.is

• Lóa María Magnúsdóttir, loamm@landspitali.is

Support Services

Email: innkaup@landspitali.is

Inventory, procurement, special orders, product search, and data analysis, along with management of web stores and purchasing authorizations. Project Managers

• Árni Kristófer Grétarsson, arnikg@landspitali.is

• Freyr Ævarsson, freyrae@landspitali.is

• Grímur Anton Fjóluson, grimura@landspitali.is

• María Hrönn Magnúsdóttir, mariam@landspitali.is

• Ragnhildur Eva Guðmundsdóttir, ragnhildg@landspitali.is

• Sigríður Linda Vigfúsdóttir, sigrvigf@landspitali.is

Rules and overview of Pharmaceutical Contracts

• In Icelandic language only