Digital Iceland

Renewal of systems

Documents required to accompany applications

Projects that are still at an early stage must demonstrate a clear purpose and structured preparation. Projects that are further advanced must demonstrate realistic plans, the current status, and how continued development and operations will be organised.

Application for H2: What Must Be Provided

Short description of the problem
Why the project matters
What the analysis is expected to deliver
What external work is planned

Application for H3: What Must Be Provided

Outcome of H2 and selected approach
Realistic plan for the next step
Matching contribution and institutional responsibility
Cost overview distinguishing internal and external costs

H1 – Initial Assessment and Scoping

Requirements for	Documents / Material
Clear project scoping	Brief needs assessment
Description of the problem	Description of the system and its role
Understanding of services, processes, and data	Overview of key services and data
Assessment of the system’s importance	Brief assessment of impact on operations and users

H2 – Independent Technical Analysis and Modernisation Path

Requirements for	Documents / Material
Assessment of options	Initial analysis of approaches and options
Clear position on procurement, adaptation, or development	Summary of the selected approach
Assessment of integrations with other systems and infrastructure	Functional and technical specifications, where applicable
Assessment of data, security, and privacy requirements	Summary of key requirements and assumptions

H3 – Solution Setup or Development and Integration

Plans for	Documents / Material
Project implementation	Functional and technical specifications
Integrations and phased delivery	Integration description and implementation plan
Responsibilities between parties	Contractual basis or procurement documents, where applicable
Ownership of data and documentation	Clear statement of responsibilities or contractual assumptions

H4 – Operational Environment Setup

Plans for	Documents / Material
Hosting and operational environment	Description of the operational environment
Operational responsibility and services	Operating model and responsibility arrangements
Security, monitoring, and recovery	Description of security and operational measures
Access management and operational documentation	Operational documentation and integration overview

H5 – Operations and Maintenance

Plans for	Documents / Material
Continued operations and maintenance	Operations and maintenance plan
Service levels and change management	Description of service levels and updates
Decommissioning of the legacy solution	Plan for phasing out the legacy system
Exit strategy and continued development	Plan for exit strategy and future development

Separation of Internal and External Costs

Applications must include a simple cost overview in which work packages are itemised and a distinction is made between internal and external costs. It must be clear what work is carried out internally by the institution and what is procured externally.

Funding from FJR applies only to externally procured work, not to internal work already performed by salaried employees of the institution.