Icelandic Audio library policies
Policies
Housing:
All employees and visitors of the Icelandic Library shall have the opportunity to move freely through the Icelandic Library. The entrances shall be audible, and automatic door openers shall operate on the entrances to the library.
Accessibility to the visually impaired should be facilitated by dark colouring of white surfaces such as toilets and main corners.
Efforts shall be made to take full account of the individual needs of disabled workers and visitors and to solve any problems that may arise in this connection.
Experts shall be called upon to take out accessibility measures in the workplace and on the website of the Icelandic Library, with special regard for blind and visually impaired persons.
Website:
All materials posted on the library website must be clear and organised and follow recognised accessibility standards.
The Homepage shall be accessible in different devices and fully functional in users who use only keyboards for web-based inspection.
The Library homepage shall be accessible to those who use screen reading programs and other assistive devices used by the blind and/or visually impaired for accessing tissues.
A reading option shall be offered on the text of the home page.
All unnecessary content on the home page that interferes with screen reading programs and other devices that users may use shall be avoided.
The Icelandic Library places great emphasis on protecting personal data of individuals and respecting their rights. The privacy policy states the purpose for which personal data are collected and for what purpose, how the data are handled and how long they are kept.
SSL certificate
The website of the Icelandic Library uses SSL certificates. All communications that HBS has with external users of the service are done with encryption and the data that is transferred to the correct location is used in a safer way.
Registration in case system
Calls are not automatically logged when calling in to the Icelandic Library.
Calls concerning the operation, such as complaints about books, technology or services, compliments on books, technology or services, etc., are registered in the library's case management system.
Emails with requests from loan recipients are registered in the archives' case management system.
Visits are not registered unless accompanied by a special request. Sensitive personal data are not recorded.
When an individual applies for a loan from the Icelandic Library for a loan, the following information is recorded:
Name
Teacher ID
Address
Date of birth
Gender
Telecoms
e-mail address
Credit group (children, adults and so forth)
Service reason
PIN / keyword
Contact information (if the library and the borrower so request)
Account type, streaming, CD-ROM, download, webcast
Registration number of Webcasting device applicable
Date of registration of loan recipient
Number of loans
Reading history – what the loan recipient has borrowed
Information on possible loan closures, as well as the reason for this and the date
Information on the payment status of the annual fee
Creditor's internet-connected device IP address
Browser cookies
When you go to the Library's website, cookies are stored on the user's computer. Cookie requests are text files that are used to analyze webpage visits by IP address. Traffic to the website is measured with Google Analytics, which saves IP address, web, browser type, operating system and search word if used. This information is used exclusively to develop the website and improve services for its users. Other websites cannot read the information stored in the cookie. All browsers offer restrictions on the use of cookies or switching them off, but there is a settings feature with the user.
Use of personal data
Personal information collected by the Icelandic Library is treated as confidential and is never used for purposes other than those concerning the functions and services of the Icelandic Library.
The audio library does not collect or store additional personal information that may be received but is not necessary for the operation.
Personal information is not shared with unauthorised parties and is not sent to a third party unless the individual has requested or received the consent.
An audio library may provide personal data to processors who are service providers, for example: hosts and island.is, where it is accessible to the person in question through a web log-on.
The Icelandic Library of Sound shall send information on the personal identification number and annual fee to the bank from which it purchases collection services.
All data of the Icelandic Library is stored on secure servers with host parties and stored within the European Economic Area.
Act and rules on the retention of personal data
All information on individuals, whether it comes from themselves, public entities or authorities, is handled in accordance with the Data Protection and Processing Act 2018/90.
The Icelandic Library is a public entity and therefore obliged to deliver to the National Archives in accordance with the Public Archives Act 2014/77 and therefore store all records until the submission to the National Archives in accordance with regulations issued in this regard.
All information on individuals, whether it comes from themselves, public entities or authorities, is handled in accordance with the Data Protection and Processing Act 2018/90.
Sigrún Jóhannesdóttir is the data protection officer for the Audio Library.
The Icelandic Library of Music has provided risk assessment and prepared an information security policy to ensure the protection of personal data in accordance with the rules on personal data security no. 299/2001.
The computer system of the Icelandic Library is run at Open Systems and Prof.grammi ehf. which handles lending systems and a website.
The Icelandic Library uses the services of the National Registry.
The website of the Icelandic Library is hosted by Verne through Open Systems.
The case system Svalan Mála is used at the Icelandic Library. Svalan is a legally valid system of case law, approved by the National Archives of Iceland. The case system is developed by Advania and is part of Office 365 solutions.
The Icelandic sound library is active in environmental work and intends to keep negative environmental impact to a minimum. The portfolio takes into account the government's commitments to the Paris Agreement and is thus involved in the fight against climate change. The policy covers transport, procurement, waste generation, electricity consumption and environmental education.
It is important that employees take an active part in environmental work, respect their environment and realise the value of treating the supplies that are purchased well. People are encouraged to use paper in moderation and to reduce energy consumption and reuse as much as possible. The museum sorts into at least six categories of waste and encourages environmentally friendly travel to and from work.
Scope
This policy covers the environmental impacts of the operations of HBS and concerns all staff of the Authority. HBS has one local unit.
Objectives
Up to 2030, the Library will reduce GHG emissions by at least 28% on an ongoing basis by 2019 and carbon offset all remaining emissions through the purchase of certified carbon units.
The main environmental objectives of the museum are:
use environmentally friendly transport, offer transport contracts and electric bikes for work time use
carrying out environmentally sound procurement and selecting recognised environmentally friendly products
Minimise energy consumption and select energy-saving devices for procurement
sort waste.
Reduction of paper use and disposable products
systematically reducing loans for CDs
emphasise that loan recipients use more environmentally friendly channels such as streaming and downloading
carbon equalisation of emissions in a responsible manner
educating staff on environmental and climate issues
Responsibility and follow-up
The director is responsible for the policy. The Green Steps focal point monitors its implementation and is responsible for annual review of the policy and for updating its objectives with regard to the effectiveness and development of greenhouse gas emissions. To measure and evaluate the performance of the environmental work, HBS participates in Green steps in government operations and maintains Green Accounting. All updates are submitted to senior management for approval. This policy shall be published on the Museum website.
Act, regulation and rules of procedure undertaken by the Icelandic Library:
Reglugerð um Hljóðbókasafn Íslands
Previous legislation on the library:
Lög um Blindrabókasafn nr. 35/1982
Other laws and contracts:
Lög um þjónustu við fatlað fólk með langvarandi stuðningsþarfir