Regulated entities
The National Archives of Iceland performs the supervisory duties of all of them according to Article 14 (1) and (2) of Act No. 77/2014 on Public Archives.
Deliverers are obliged to deliver their archive for permanent preservation to a public archive according to Article 14(4) of Act No. 77/2014 on Public Archives. In that article:
Those who are subject to paragraphs 1 and 2 are obliged to deliver their documents to the official archives in accordance with the provisions of this Act. Those persons who are required to deliver documents and are under the administration of the State may only deliver their documents to the National Archives of Iceland. Persons who are required to deliver documents and are under the administration of a municipality shall deliver their documents to the National Archives of Iceland if the municipality does not operate a district archives on its own or is not a member of such a museum. A municipality that delivers its documents to the National Archives of Iceland pays for their possession according to a tariff set by the Minister.
Furthermore, Article 15 of the Act stipulates that “[a]cords that are subject to delivery shall be delivered to the official archive when they have reached the age of 30. However, documents and other documents in electronic form shall normally be delivered no later than when they have reached the age of five. In both cases, the last entry or last letter of a case is taken into account. For records, the annual period is calculated from the end of the year when the last entry was made in the file. The obliged party is responsible for the delivery of electronic data until they have reached the age of 30.”
Articles 22-24 of the Law No. 77/2014 on Public Archives state the responsibilities of the parties liable to deliver. Article 22 (1) states that the director of the party liable to deliver is responsible for the records management and archiving of the parties concerned, including the work being carried out in accordance with the instructions of the laws and regulations therein. The same applies to the chairman of the administrative committee and the director of a municipality, as well as directors of non-profit organizations, funds and other parties to whom the law applies according to Article 14.
The submission parties are obliged, pursuant to Article 22(3), to conduct the records management and archiving in the manner laid down in the rules established on the basis of Article 23 and to keep the dossier in such a way that it is accessible accordingly.
Article 22(4) states that the depositary shall take appropriate measures to protect the documents of the obliged party from illegal destruction, alteration and unauthorized access. Article 24 states that it is illegal to destroy or dispose of any document in the archives of the obliged parties unless it is done on the basis of an approved national archivist, special rules on it established under Article 23 of the Act or a special legal provision.
On the basis of the Act No. 77/2014 on public archives, the National Archives of Iceland has decided to have a
Lists of parties required to submit to the National Archives of Iceland are published here. Lists are arranged according to the definition in Article 14(1) and (2) of the Act on Public Archives. Please note that the lists are not exhaustive. If doubts are raised regarding the obligation to submit, contact the National Archives of Iceland.
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