Appraisal

The appraisal of data is essentially a practical issue. The volume of data in modern society, whether in paper or electronic form, is extensive and it is costly to preserve all documents.

When appraisal requests are made, an evaluation is made of the preservation value of the documents that are requested to be grist. The information value of documents is always examined and whether information concerns citizens’ rights, the interests of the administration or the history of the Icelandic nation. It is also examined whether information in documents is found in more places and whether the documents that are requested to be destroyed have temporary value for the parties that are required to deliver.

To apply for appraisal of documents, a special form, an appraisal request, must be completed and sent to the National Archives. There are two forms, one for paper documents and one for electronic data.

When an appraisal request has been received by the National Archives, the archivists review the request, evaluate the information contained in it and call for further information as appropriate. When all information is available, the request is submitted to the National Archives for processing and the National Archives approves or rejects the request as appropriate. The archivists to be consulted in deciding on grist requests are the Assistant National Archives and the Director of Data Relevance and Control.

Each appraisal permit approved by the National Archives shall only apply to the person responsible for the submission of the request.

The National Archives publish decisions of the National Archives regarding appraisal requests in regular intervals, see handled data appraisal requests.

In 2014-2019, the appraisal council took decisions on appraisal requests received, which were attended by the National Archives, the Director of the Department of Documentation and Information and the City archivist. The appraisal requests that were handled during that period can be found here.

• Reglur um varðveislu og eyðingu skjala úr fjárhagsbókhaldi afhendingarskyldra aðila (nr. 1022/2023)

• Reglur um meðferð, varðveislu og eyðingu á tölvupóstum afhendingarskyldra aðila (nr. 331/2020)

• Reglur um eyðingu prófúrlausna og metinna námsmatsgagna hjá afhendingarskyldum aðilum (nr. 913/2021)

• Reglur um grisjun í skjalasöfnum sveitarfélaga og stofnana þeirra (nr. 627/2010)

• Grisjun. Leiðbeiningar fyrir ríkisstofnanir um grisjun skjala (2010)

• Varðveisla og eyðing skjala sveitarfélaga. 13. kafli í Handbók um skjalavörslu sveitarfélaga (2010)

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