A case key is a document classification system used to ensure the correct context of information, so that documents that concern the same case and describe the same case are found in the same location. A case key applies to documents in the document class of a case library but does not cover other document classes in the library of a delivery party. The use of a case key is mandatory for delivery parties.
A key case ensures that the context of cases is clear, i.e. that documents relating to the same project coincide in a class in a case library. This should ensure that all documents confirming certain administrative decisions and events can be found, whether the documents are still in the custody of the person responsible for the delivery or after they have been delivered to a public archives for long-term preservation. This applies equally to paper and electronic documents.
Rules on the legal code of the delivery parties no. 572/2015 apply to its structure, validity and approval.
To get a case keyword list approved it is sent to the National Archives. A must be sent to e-mail: skjalavarsla@skjalasafn.is along with a request for approval from the director of a delivery-related entity as the controller of archiving and records management according to the law on public archives.
Disclaimer
Please note that the information provided on this website has been translated using machine translation tools. While we strive for accuracy, the translated content may not fully reflect the original intent or meaning. The original content in Icelandic is considered the authoritative source and should be referenced for complete accuracy. Additionally, please be aware that this website is currently under construction and not all content has been translated yet. We appreciate your patience as we work to improve the website and its content. If you have any questions or concerns, please reach out to us at upplysingar@skjalasafn.is.
A case portfolio is one of several portfolio categories in the archives of a delivery obligated party. In order to access the case file. A case keyword list a case portfolio ensures accessibility to cases.
A case portfolio refers to, for example, incoming and outgoing letters (on paper or electronic), internal memos and communications, and, for example, contracts, memorandums, recorded telephone calls and reports that are often part of a case and shed light on it. A case keyword list is therefore the basis for the ordering / recording and completion of documents in a case file. Rules on case files apply whether the delivering party relies on electronic or paper file retention.
Disclaimer
Please note that the information provided on this website has been translated using machine translation tools. While we strive for accuracy, the translated content may not fully reflect the original intent or meaning. The original content in Icelandic is considered the authoritative source and should be referenced for complete accuracy. Additionally, please be aware that this website is currently under construction and not all content has been translated yet. We appreciate your patience as we work to improve the website and its content. If you have any questions or concerns, please reach out to us at upplysingar@skjalasafn.is.
A guidebook:
Caseload, Case Key and Casefile. Guidelines for State Party Delivery Obligations (2019). (
Case study - rules and guidelines. Chapter 6 of the Handbook on municipal archiving (2010). (
Educational videos:
The keys of the legal landscape for the delivery-related parties (2016). (
Disclaimer
Please note that the information provided on this website has been translated using machine translation tools. While we strive for accuracy, the translated content may not fully reflect the original intent or meaning. The original content in Icelandic is considered the authoritative source and should be referenced for complete accuracy. Additionally, please be aware that this website is currently under construction and not all content has been translated yet. We appreciate your patience as we work to improve the website and its content. If you have any questions or concerns, please reach out to us at upplysingar@skjalasafn.is.
Disclaimer
Please note that the information provided on this website has been translated using machine translation tools. While we strive for accuracy, the translated content may not fully reflect the original intent or meaning. The original content in Icelandic is considered the authoritative source and should be referenced for complete accuracy. Additionally, please be aware that this website is currently under construction and not all content has been translated yet. We appreciate your patience as we work to improve the website and its content. If you have any questions or concerns, please reach out to us at upplysingar@skjalasafn.is.
