In preparation for the delivery of documents, it is important to keep the relevant collections together in the original structure as much as possible. Large and medium-sized collections, which consist of several or dozens of shelves, should be organized according to the document categories, which will simplify all work when completing.

A document class refers to data that, because of its content, use or form, are compatible. Examples of this can be meeting minutes, accounting documents or charts and drawings. Always avoid mixing two or more archives. It is desirable for the parties to deliver to contact the National Archives experts, either by telephone or by e-mail, to book an appointment before delivering.

At the time of delivery, a pre-made form with the main information about the private archives is completed.

Here you can access a private archives form.

When it comes to completion and registration, the organization of the relevant collection must be analysed. In the National Archives, archives are registered according to an international standard, called ISAD(G) standard. In some cases, the scope of a private archive may be so extensive that it is desirable to divide it into certain sub-archive categories. It is also common that private archive collections are so small in size that they only comprise one document category. In such cases, it is common to use the name Private Archives, but if the relevant collection contains only letters, it is logical to use a descriptive name like Letter or Letter Archive.

In general, it is important to avoid over-classifying a archive into categories of documents and subdocuments, but rather to evaluate how the processing and registration is done in a sensible manner. It is important that documents are processed for long-term storage in an acid-free packaging. Experts at the National Archives are prepared to guide the suppliers about the packaging, processing and registration of private archive and provide the registration forms for this material.

In preparation for the delivery of documents, it is important to keep the relevant collections together in the original structure as much as possible. Large and medium-sized collections, which consist of several or dozens of shelves, should be organized according to the document categories, which will simplify all work when completing.

A document class refers to data that, because of its content, use or form, are compatible. Examples of this can be meeting minutes, accounting documents or charts and drawings. Always avoid mixing two or more archives. It is desirable for the parties to deliver to contact the National Archives experts, either by telephone or by e-mail, to book an appointment before delivering.

At the time of delivery, a pre-made form with the main information about the private archives is completed.

Here you can access a private archives form.

When it comes to completion and registration, the organization of the relevant collection must be analysed. In the National Archives, archives are registered according to an international standard, called ISAD(G) standard. In some cases, the scope of a private archive may be so extensive that it is desirable to divide it into certain sub-archive categories. It is also common that private archive collections are so small in size that they only comprise one document category. In such cases, it is common to use the name Private Archives, but if the relevant collection contains only letters, it is logical to use a descriptive name like Letter or Letter Archive.

In general, it is important to avoid over-classifying a archive into categories of documents and subdocuments, but rather to evaluate how the processing and registration is done in a sensible manner. It is important that documents are processed for long-term storage in an acid-free packaging. Experts at the National Archives are prepared to guide the suppliers about the packaging, processing and registration of private archive and provide the registration forms for this material.

Private archives vary in size and scope and work on completion of them can be extensive. For larger private archives, the suppliers can receive an offer for work on completion and registration by specialists of the National Archives. In such cases, the parties measure each other, the archives are examined and evaluated and subsequently a cost estimate is drawn up, which is subject to both time work and packaging.

Private archives contain some sensitive personal data as defined by the laws nr. 90/2018 on personal data protection and the processing of personal data. In these cases, access to data is limited according to the relevant law. Furthermore, the suppliers may seek to enter into an agreement on limited access to the private archives they supply. Such an agreement may be for a whole or part of a collection, but in general is based on a limit of 80 years from the date of the data creation.

General inquiries about the delivery, completion, registration or other matters pertaining to private archives must be sent to the e-mail address upplysingar@skjalasafn.is