Quality control system

Registration of a quality control system

You apply for the registration of a quality control system on HMS My pages, under Applications > Quality control system. There you fill in the type of operation the system is for, personal information and data on professional qualifications. If you are authorized by a legal entity/company to use its quality control system, please fill in the appropriate fields.

The next step is to order a document review from an inspection agency for a new system. You can register the approved quality management system of the company you work for, and then you need to order a functionality check from an inspection agency.

Inspection agencies

The results of the inspection are forwarded to HMS. If it is positive, the system is registered to you. If there are comments, they are ranked by relevance, and possibly you will need to undergo a revision. See more in the results of the inspection report.

Operating procedures

Construction manager

Construction managers need to obtain their license in parallel with the registration of a quality control system

The construction manager's quality control system must include at least:

Confirmation of the competence and continuing education of the construction manager.
Records of the construction manager's internal control for individual projects and a description of it.
A record of received design data.
A record of instructions and communications with building authorities and other regulatory bodies.
A list of master craftsmen and the project segments they are responsible for, copies of their declarations of responsibility as well as comments on their work.
A record of phase evaluations and their results, together with a safety audit.
A record of design managers, designers and comments to them regarding design data.
A record of the construction manager’s other decisions and comments.
A description of the final audit and its preparation, where a report on all audits is completed as well as the manual, including a description of the construction work and a record of approved design documents.

Instructions

Master craftsmen

Master craftsmen need to be legally certified before they apply for the registration of a quality control system.

Master craftsmen’s quality control system must include at least:

Confirmation of the master craftsman’s competence.
Records of the master craftsman’s internal control system for individual projects:
- a description of how internal control of individual project segments is carried out
- register of design documents, project specifications and other written instructions
- record of audits and their results
- a record of comments and communications with the construction manager regarding construction project
- A record of the result of internal control
A copy of their declarations of responsibility.

Instructions

Structure design engineers

Designers and design managers need to be legally certified before they apply for the registration of a quality control system. At the beginning of each licensed project the designer must define it within his quality control system.

Designer’s quality control systems must include at least:

Confirmation of the designer’s competence.
Registration of the designer’s continuing education.
Registration of the designer's decisions for individual projects.
Description of internal control and its entries.
A checklist for the designer's internal control system on the compliance of design data with rules and standards.
A record of published design data and plans that have been submitted for approval by the license provider and changes to them.
A record of all changes to the design data made during construction and approved by the licensor.
A record of communications with construction managers and inspectors, including written instructions.
A record of comments on design data from design manager, construction manager and master craftsman.
A record of instructions and comments from the inspection agency and license provider regarding design data.
A record of other communications and the designer's own comments regarding project.

Instruction

Functionality inspection

One year after the registration of a quality control system, it will undergo a functionality inspection. After that a functionality inspection is carried out every 5 years. Construction managers can do this parallel to the renewal of their license.

If there is no activity, an inspection agency or a certification agency will designate that the quality control system must either be deregistered or undergo a new functionality inspection within 6-12 months. If the result of the second functionality inspection shows no activity the system will be deregistered.

ISO-certified quality control systems

After the amendment of the Construction act December 7, 2020 ISO 9001-certified quality control systems need to get a functionality inspection from a certified inspection agency to be accepted.

Inspection report results

In the inspection report from the relevant inspection agency, comments can be made in three categories.

Structure design engineers, design managers, construction managers and master craftsmen need to know the weight of comments made during audits of their quality management systems, and how they are classified.

Classification of comments

category: Comment on defects if a quality control system is flawed, but not at a level where it falls under category 2 and 3.
category: A quality control system is not in accordance with the established rules, but the defects are not significant.
category: A quality control system has significant deficiencies. The type or functionality of a quality control system that has received category 3 comments cannot be confirmed except after a previous review with confirmations of improvements.

Deadline for improvements

category: Professionals with a quality control system where 5 or more category 1 comments are made, need to have the quality control system reviewed by an accredited inspection or certification agency. A period of 60 days is given for corrections and revisions.
category: Professionals with a quality control system where 3 or more category 2 comments are made, need to have the quality control system reviewed by an accredited inspection or certification agency. A period of 60 days is given for corrections and revisions.
category: A review is required for category 3 comments. The type or functionality of a quality control system that has received category 3 comments cannot be confirmed except after a previous review with confirmations of improvements by an accredited inspection or certification agency. A period of 60 days is given for corrections and revisions.

Service provider

Housing & Construction Authority